A space that has simplified life and made storing work and memories easy - the Google drive! Good things come in small packages and so does the storage of Google drive which is 15 GB. If you work your way around this smartly, you will see that 15 GB is actually quite alright and you may not have to end up paying for the storage plan. Here are a few hacks on getting your way around the storage on the drive.
The specifics of the Google storage
Possibly one of the best features of Google is Google storage. You can share files and folders and books and documents and pictures and just about anything with a single link. Cool, eh? While billions around the world applaud the Google storage feature, there is often a common complaint - 15GB just isn’t enough. You’d have noticed it too. Just as your Drive begins to fill to the brim with content, you get a warning sign telling you that you may not be able to add more to the storage unless you pay for it of course.
If you do not want to go in for the storage paid plan and are averse to setting up multiple Google accounts simply to avail of the drive features, you can try these tips.
The cloud storage space is spread across Gmail, Google Photos and Google Drive. Managing it is up to you.
Those emails need to be looked at from time to time!
No one is in the good habit of sitting and clearing their emails when they have been opened and read and understood. No. We wait for years and years possibly under the impression that one day we may need an email from a decade ago.
Well, the odds are your drive storage may get full before that ever happens. Sift through your emails and clear the older ones. While the number may be too huge to comprehend and delete one at a time, there are quicker ways to achieve the task.
To delete emails according to time
In the search box at the top of the ‘All Mails’, type ‘older_than:1y’. This will show you all emails that are older than a year. Once these appear, click on the selection box at the far left corner and then Select all conversations that match this search and once these have been selected, click the trash icon. Gone! Similarly, employ this trick for emails that are older than 6 months by typing in ‘older_than:6m’. Repeat the process to get rid of these.
To delete emails according to size
To delete emails that have heavy attachments, do this. Type ‘has:attachment larger:10m’ in the search bar. This will render all emails that have attachments larger than 10 megabytes. Select all and click on the trash icon to delete.
To delete according to the importance
When you receive emails, it would be wise to label them as they come in. Simply select the box next to an email. In the options on top, you will see an icon that resembles a tag. Click on it. Create a new label.
When you are deleting emails, simply type ‘label: irrelevant’ (if you have created a label ‘irrelevant and marked emails with it), and then follow the select and delete procedure.
Even once you have deleted all that you wish to, the deleted files are stored in the Trash section. These too account for storage. Simply go to Trash and select all the emails. Once you delete them from here, they are gone forever, thus freeing up space in your email.
Clear the Google Drive storage and free up some space!
The files and folders in Google Drive span across sizes as some of these are heavy multimedia ones and take up ample space. In order to empty the Drive of things you no longer require, simply click on the square panel that is beside your Gmail display picture. Select Google Drive and then in the left section, you will see Storage. Once you select it, you will be able to see the files and the space they are occupying.
Right-click on a file and click Remove if you no longer need it. To select many files or folders at a time, press down on the Ctlr option and keep selecting the files you wish to delete. Once you have selected, right-click and choose Remove. Likewise to Gmail, the deleted items will be stored in Trash and you can free up more space by deleting them from there.
Once you delete the items from Trash, it is very difficult to retrieve them.
Compress the resolution of your pictures
Slightly tougher than the previous two. Google storage has Google photos that enable you to store your memories in one place and have a backup for life. Amazing, right? The prospect of never losing your pictures in spite of switching phones or accidentally deleting some from your phone gallery.
However, these pictures take up a lot of space in terms of megabytes.
You can try these simple tips to reduce the space they are taking up on the drive.
- Download the Google Photos app on your phone if you do not have it yet. Wait until your photos have finished backing up. Tap on the Library and then select Utilities. This will show you pictures that aren’t of great quality and you may want to delete these.
- If you go into the Search and scroll you will see categories and can delete an entire category at a time. Bear in mind that these pictures are for backup purposes, and so only keep pictures you wish to still have in the future. Your phone gallery will not be affected if you delete a category in the Google Photos app.
- Open Google photos through your Google account on the web. There is an option to Recover Storage. This will compress the pictures and videos and while this does save you storage space, you will not be able to view these files in their original quality.
- If you ‘search’ in Google Photos for keywords such as ‘February 2010’ or ‘screenshot’, it will yield you results of the relevant images and you can delete them by clicking on the trash icon.
Google storage is an amazing tool and here’s hoping these tips help you navigate through using the 15 GB storage wisely and not having to dig deep into your pockets for the paid plan.